A-Z roles and committees

What?

When?

Art Reflections

Audit Commitee

reviews the financial records to ensure accuracy, proper use of funds, and accountability at the end of the fiscal year or when the treasurer changes.

End of the year

Back To School events - Tears & Cheers 

Back to school - Popsicles on the playground 

Coordinate with vendor and volunteers. Helps organize this event for students/parents to have an opportunity to socialize.  Committee chair makes decisions based on budget.

Book Fairs

 Luisa Cervantes, Bianca Karafotias,

Tim Liese

+1

Committee role of running the two book fairs held each year, in November, the week before Thanksgiving, and in March.

Fall (November) and Spring (March)

Cultural Arts/

International night

Committee plans and coordinates cultural events such as International night and schedules  performances

Fall/Spring

Faculty & Staff   Appreciation

 Ashley Michael

Back to school breakfast, faculty holiday luncheon, teacher appreciation week, working with the hospitality committee.

Throughout the year 

Family Dance

Committee roles "Make the magic happen" of the annual winter ball of OGE: from choosing theme and activities, set up and decoration, food and drinks, entertainment and more to your imagination

Friday night in January

Family Movie Night 

This event occurs twice a year. Will need help to coordinate with movie theatres, tickets, social media, etc.

Fall / Spring

Fifth Grade Committee

Works with the 5th grade teachers to put on events for the 5th grade class throughout the year, help the kids run the Fall Festival and design a class shirt. In the Spring, they help volunteers organize end of year activities.

Throughout the year

Field Day

Helps organize a fun outdoor game day for students on a Friday in May. Committee chair will work with the coach to choose theme and organize volunteers.

May

Finance Committee

Fun Run / Oak Grove 5K Run

Helps coordinate sponsors and organize grade level races at the Lakeside High School Track and trails in the Fall. 

Saturday in October

Give to Grover

Help meet our annual donation goal and coordinate donations.

August 

Gardening

 Dana Hughes

Giovanni Lozano

This committee works with our STEM coordinator, Kendall Xides, to organize work days in the small courtyard.

Throughout the year

Hospitality

Helps keep the teachers lounge stocked with coffee supplies. Ongoing position throughout the year, as needed. Works with the Faculty Appreciation committee.

Throughout the year

Legislation and Advocacy

Participate in district and Lakeside cluster meetings as needed and providing updates to the board 

Throughout the year

Lost and Found

Comes to the school throughout the year to organize the lost and found items. Performs large clean-out/donation at the end of each semester.

Throughout the year

Math Superstars

Shaili Shah

Robin Pierson 

Janet Frey

Monitors the bulletin board, collection of submissions, grading and prizes. Prizes have generally been given four times a year. Learn more about this program.

Throughout the year

New & Prospective Parent Tours

Coordinate with the front office to give tours during school hours.

Fall/Spring

Newsletter

Photographers

Capture unforgettable moments during OGE events 

and anything OGE related to be used for the yearbook and other OGE publications

OGE Events

Registration

Committee organizes our one day registration. Confirm what will be needed to begin the online registration process and supplies needed that day. Set up and assist at Open House.

Summer

School Pictures Coordinator 

Assist with school picture days (individual photos in Fall, class in Spring)

Early fall/Spring

School Supply Packets

Organizes the ordering of school supply kits in the Spring for delivery before Fall registration. The committee chair confirms what each grade level would like included in their supply box and relays the ordering information to parents. 

Spring 2026

Social Media

Coordinates social media accounts and helps programs get information, graphics, and links to each account

Throughout the year

Spirit Nights

Coordinate spirit nights to fundraise

Throughout the year

Spirit Wear

This committee chooses a spirit wear company and design each year. Spirit Wear is generally offered online starting at registration and running through early Fall. The committee chair helps with distribution when orders arrive.

Fall

Volunteer Coordinator

Helps coordinate ongoing and one time spots positions and “Join the Grove” volunteer pledge

Throughout the year

VP Secretary

Attends monthly PTA meetings and records minutes. 

Monthly

VP Communication

Oversees all communications: Social Media, Oak Tree Newsletter, website and White board.

Throughout the year 

VP Community Outreach

Oversees Reflections, Math Superstars, School Photos

Throughout the year

VP Family Events

Oversees Movie nights, Family dance and other social events

Throughout the year

VP Fundraising 

Oversees Book Fairs, Spirit Night, Spirit Wear and all Fundraising efforts

Throughout the year

VP Room Parents

Communicates with room parents, oversees Walking Wednesday, faculty appreciation

Throughout the year

Walking Wednesday

Organizes a competition across teachers where classes compete to see how many kids can walk to school on Wednesday morning. Decides the dates of events and organizes volunteers to count the walkers and hand out small prizes.

Fall and Spring

Webmaster

Wonderful Wednesdays

Throughout the year

Yearbook

Works throughout the year to collect social pictures, as well as grade level pictures to organize the yearbook. Approval takes place in February and the yearbooks arrive in May, to be distributed to the kids

Throughout the year